There are many different options and configurations you can do with the Pro version of the plugin. We tried to make the plugin as flexible as possible as we know that all events are unique. This how-to will discuss some of the options and customizations you can set for an event.
Adding an Event
First step to creating an event is by clicking “Add Event” in the admin menu:
Once you click “Add Event” you will be presented with the general settings screen. This is where you can specify settings that will impact how the event works.
Note: Many options are not displayed initially when you create an event. Once you create the event you can go back in and see all of the options.
We will start with the required settings.
Event Name: This setting is the name of the event it will be displayed on the front-end, in the admin area, and in the email notifications.
RSVP Open Date: This setting specifies when attendees can start to RSVP for an event.
RSVP Close Date: This setting specifies when attendees will no longer be able to RSVP for an event.
Those are all of the required settings for an event, with this information you will get a simple event for which people can RSVP.
Some other settings on the general tab are described below.
Parent Event: Selecting a different event as a parent will make the current event a sub-event and the attendee list will be shared between the parent and child events. This is often used if you want to share attendee lists and you want all of the events to be RSVP’d to on a single form.
Specify roles that can access configuration functionality: This setting limits the WordPress roles that can access any of the settings or configuration functionality on the admin side. This was initially created when you have users who should just be able to manage attendees but nothing else about an event.
Surfacing the Event to Attendees
Now that we have gone over the roles the next step is to get the front-end of the RSVP plugin available for you to try out and for your attendees to use. Navigate to a page or post and use the “Add RSVP Pro Form” button.
This will display a pop-up which requires you to select the type of information you want to display. Choose “RSVP Form.”
Then a new field will be displayed that allows you to select the event this form will be associated with.
Once an event is selected click “Insert Event” and you will see the correct shortcode in the editor area, you can have any content (text, images, etc..) surrounding the short code. Then just publish the page/post and you will be all set.
Once you initially create the event you can go back to the event settings and there will be additional tabs that allow you to customize the event. These tabs include settings like: front-end form customizations, text customizations, attendee list settings and notifications. If you ever have any questions feel free to contact us, we are here to help!